Square POS

Actual Labor

You can link your Square POS with 7shifts to provide accurate sales and labor forecasting when building schedules. This allows for more accurate scheduling if you're wanting to stay on budget and within your labor target percentage. 7shifts will also show you in real-time what your actual sales and labor are and alert you when you're making shift changes.

Adding the Integration

Getting started

After you selected Square as your Third-Party Integration, complete the below steps to get started.

1) Click 'Log into Square'

2) Next you will be taken to Square to verify your account. Sign into your Square account with your existing login email and password.

3) Once you have signed in, a Permission request will appear (see below), click "Allow". This allows for your real-time sales data to be sent to 7shifts. Next, you will be taken back to your 7shifts account.

4) Your Square account information will be automatically entered into 7shifts. The email address associated with the account will appear under "Account", shown below. 

5) Next, connect your location in 7shifts with your Location in Square. To do this, select your 7shifts Location > click the Square location drop down menu and select the Square location that you would like match up. Once the Square Location is selected, click "Activate". 

If you're Location names are appearing the same in the 'Square Location' dropdown you'll want to head over to your Square POS and edit your Location names to something unique.

It may take up to 30 minutes for your sales data to sync with 7shifts when you first initialize the integration.

Real-time Sales & Forecasting

You can link your Square POS with 7shifts to provide accurate sales forecasting when building schedules. This allows for more accurate scheduling if you're wanting to stay on budget and within your labor target percentage. 7shifts will also show you in real-time what your actual sales are and alert you when you're making shift changes. 

Once you've activated the integration, it will take up to 30 minutes to start bringing in sales data. Once it's complete, your schedules page will look like this:

The actual sales row in the budget tool will initially be empty until your Square sales start rolling in. Now when you go to build schedules for future weeks, 7shifts will automatically look at past historical sales from your Square POS and insert sales projections for you.


Actual Labor

We integrate with Square actual labor, this means that your actual labor costs will be pulled into 7shifts. Once enabled, your actual labor costs will be displayed on the Dashboard allowing you to compare Sales vs. Labor.

To enable Square Actual Labor: 

Hover over your  profile picture > Company Settings > Add-ons > Third Party > 'Square'.

Click 'Settings' beside the Location(s) that you want to enable. 

Turn on 'Actual Labor' and click "Map Employees" to map your Roles and Employees between your POS and 7shifts. 

**Note**: Turning on "Actual Labor" form Square will deactivate 7punches if it was enabled.


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