Square POS

Accurate sales and labor data tracking is at your fingertips with the Square POS integration!

SKIP AHEAD TO:
Adding the Integration
Actual Sales & Forecasting
Actual Labor
Mapping your Roles
Mapping your Employees
Sync POS Time Clocking Data
Employee Sync
⚠️Access to certain features may require an upgrade from your current plan.

Adding the Integration

⚠️Please note that you will only be able to connect your Square account to one 7shifts account. Multiple locations are only supported if they are all within the same 7shifts account.

Please contact support@7shifts.com for more information.

1. Log into your account and click on the 'More' menu > Integrations > Add Integration.

2. Search and select Square, then click 'Next.'

3. You will be redirected to sign into your Square account. Click on 'Login to Square.'

4. Sign in to your Square account with your existing login email and password.

5. Once you've logged into Square, you will be brought back to your 7shifts account. You will need to repeat the first step of clicking 'Add Integration' and select 'Square.'

6. You will now be able to select a location to connect. Use the drop down menus to select your Square account and Square location that correspond to your 7shifts Location.

7. Click 'Connect' to activate the integration.

⚠️ It may take up to 30 minutes for your sales data to sync with 7shifts when you first initialize the integration.


Actual Sales & Forecasting

Once your integration has been activated, your real-time sales data will be enabled by default. We will backfill 90 days of previous sales, if available. 7shifts will also use those Actual Sales values to populate Projected Sales, allowing you to create schedules based on those projections. These will become more accurate over time as more data is available. Sales data from Square POS syncs to 7shifts every minute.

7shifts will begin pulling in your sales data into the Dashboard, Manager Log Book, Actuals Report, and the Labor Budget Tool.

Dashboard:

Click here to learn more about the Dashboard.

Manager Log Book:

Click here to learn more about the Manager Log Book.

Actuals Report:

Click here to learn more about the Actuals Report.

Labor Budget Tool:

Click here to learn more about the Labor Budget Tool.

Projected Sales

Now when you go to build schedules for future weeks, 7shifts will automatically look at past historical sales and insert your sales projections for you. This allows for more accurate scheduling if you're wanting to stay on budget and within your labor targets.

Actual Sales

The Actual Sales will initially be empty for the current or future days until sales start rolling in. Once the sales numbers have been pulled into 7shifts, they will be shown appropriately under those specific days.


Actual Labor

We integrate with Square actual labor, which means that your actual labor costs will be pulled into 7shifts. Once enabled, your actual labor costs will be displayed on the Dashboard allowing you to compare Sales vs. Labor.

To enable Square Actual Labor: 

1. Click on the 'More' menu > Integrations > Square.

2. Click 'Settings' beside the Location(s) that you want to enable. 

3. Under the 'Labor' tab, toggle on 'Actual Labor.' 

Click 'Map Employees' to map your Roles and Employees between your POS and 7shifts. 

⚠️ Turning on 'Actual Labor' from Square will deactivate 7punches if it was previously enabled.
Click here to learn more about Employee and Role Mapping.


 Mapping your Roles

You'll want to map your specific Roles between Square and 7shifts to easily assign Roles when adding new employees from Square. This is how you will be able to match your Roles in 7shifts to their counterparts in your POS.

⚠️ It is especially important to ensure that you map your Roles correctly before you enable the Actual Labor and Employee Sync features.
To map your Roles:

1. Hover over the 'More' menu and select 'Integrations.'

2. From there select Mapping > Roles.

7shifts will automatically map any Roles that already exist between Toast and 7shifts (if they are both spelled the same way). You'll find those under the 'Mapped' heading. 

If 7shifts was not able to auto map the specific Roles, you'll need to either create the Role within 7shifts or Toast, or map it to another existing Role.

Click here to learn more about mapping Roles.


Mapping your Employees

You'll need to map your Employees between Square and 7shifts to connect the Actual Labor and Employee sync features. This is how you will be able to match your Employees in 7shifts to their counterparts in your POS.

1. Click the 'More' menu > Integrations > Mapping.

2. From there, head to the 'Employees' tab.

7shifts will automatically map any Employees that already exist between Square and 7shifts (if they are both spelled the same way). You'll find those under the 'Mapped' heading. 

For unmapped Employees, you can either match up, ignore, or create the employee. 

  • Match: Simply find the corresponding employee on the list.
  • Ignore: You'll want to ignore if the employee will never need to clock in/out (i.e. salaried employees).
  • Create: This will add the employee to 7shifts, allowing you to start scheduling them. 
If an incorrect match was made, you can always correct the mistake by un-matching them. The employee will now be listed under 'Unmapped' and you can assign them correctly from there. 
Click here to learn more about mapping Employees.

Sync POS Time Clocking Data

If you have a POS integration that includes labor, you have the option to view your employee's time clocking entries from the POS within 7shifts. In addition, you are able to export this time clocking data to any of our payroll integrations

Click here for more information on enabling this function.

Employee Sync

7shifts can automatically create a new employee when you add them to your POS. Streamline your employee onboarding process by eliminating the need to enter employee information twice.

⚠️ To use Employee Sync, you will first need to:

1. Have Actual Labor turned on in your integration settings.

2. Map your existing Employees. This will ensure Employees you have chosen to ignore during mapping will not be created in 7shifts.

3. Map your Roles. This will ensure Employees will be assigned the correct Roles in 7shifts when they are created.

Click here for more information on enabling this function.
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