Weekly Budget Tool

The Weekly Budget Tool allows you to set your Projected Sales and Labor Targets so you can efficiently schedule your staff. This tool can be accessed at the bottom of the Schedule page.

⚠️The Weekly Budget Tool is only available on the Entree plan and above.
SKIP AHEAD TO:
Projected Sales and Forecasts
Setting your Labor Targets
Comparing Historical Sales
Comparing Actual Sales and Labor


Projected Sales and Forecasts

By clicking the highlighted field below, you can enter your Projected Sales and corresponding Labor Targets for each day.

⚠️If you have a POS sales integration, your Actual Sales and Projected Sales will populate automatically in the Weekly Budget Tool.

Click here to find your POS and activate one of our available POS integrations.

When using the Actual Sales POS integration, your Projected Sales will become smarter with more data over time, taking into account seasonality. Our sales forecasting system is comprised of separate algorithms, which forecast short-term, mid-term, and long-term trends respectively with 95% accuracy.

If you wish to revert any manual changes you made to your Projected Sales, you can go back to the automatically calculated projections (through the POS integration) by clicking the 'Re-sync' icon on the far left (shown below).


Labor Targets

As you start scheduling your staff, the budget tool calculates your labor costs. It updates in real-time to show you how much of your sales are allotted to labor.

To help guide you, the Labor Targets will appear in either red or green.

Red means your labor costs are higher than the Labor Target goal.
Green means your labor costs are equal to or below your Labor Target goal.

You will be able to enter in, for each day of the week, your Labor Target goal.

Click the 'Target' dropdown to change between the following Labor Target options:

  • Labor Percentage - Sales vs. estimated labor costs   
  • SPLH (Sales Per Labor Hour) - The total dollar of sales per employee hour worked
  • Hours - Total scheduled labor hours for this Location

When copying over an existing schedule into another week, you can also select to copy over the Labor Targets from that specific week ( only if using Labor Percentage Targets).

⚠️With select POS integrations, you can also allocate your Actual Sales and set your Labor Targets by Department.

Read more about Department Based Budgeting here.


Comparing Historical Sales  

POS integrated customers can compare their budget Targets, Projections, and Actuals to how they did last week and last year. If this past sales data is available in your account, this can help you forecast while building your Schedule and make more labor efficient decisions.

⚠️This feature is only available on The Works plan and above.

To view your Historical Sales, click the dropdown (shown below) and select either 'Compare to Last week' or the 'Compare to Last year.'

Here's the Historical Sales view when looking at a current week or the week in the past:

You'll see your Actual Sales (outlined in green) compared to your Historical Sales (outlined in red). 

Here's the Historical Sales view when looking at a future week:

You'll see your Projected Sales (outlined in blue) compared to your Historical Sales (outlined in red). 


 Comparing Actuals Sales and Labor

You will be able to review your Labor Target progress for previous days by enabling the 'Compare to actuals' view. 

Enable this option on the Weekly Budgeting Tool to compare your Projected Sales and Labor costs vs your Actual Sales and Labor costs.

⚠️An Actual Sales integration with your POS is required before your Projected Sales can be automatically provided.

If you are using 7punches or have an active POS labor integration, your Actual Labor costs will populate automatically in the Weekly Budget Tool.

To begin comparing to your Actual Sales and Labor data, click on the dropdown (shown below) and select 'Compare to actuals.'

You can view what days your Actual Sales and Labor costs were equal to or below your Target goals in green. If they were higher than your Target goals, they will be shown in red.

⚠️Please note that the Actual Labor information will only populate for past days on the Weekly Budgeting Tool.

To see your current day labor costs in real-time, you can view this data on the Sales vs Labor Dashboard or if you visit the Mobile Manager Dashboard on the 7shifts app.
❗️If you do not have a POS Actual Sales integration, these values will be replaced with your previous week's Projected Sales. If you do not have an Actual Labor integration enabled or use 7punches for time clocking, the labor costs will be based on your Employees' scheduled hours only.

Your Weekly Budget Tool and Targets will be marked with an asterisk (*) letting you know that these calculations are only estimates and not based on your Actual Sales or the Employees' actual worked hours.

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