Punch IDs for Employees

When you are first getting 7punches set up within your 7shifts account, you can either have 7shifts auto-assign punch IDs or you can assign punch IDs yourself. 


Auto-Assign vs. Self-Assign

Auto-Assign Punch IDs:

1. If you choose to auto-assign IDs, make sure you have the box (shown below) checked. 

2. Once you click 'Next', each Employee will have a 4-digit punch ID auto-generate for you under their Employee profile under the 'Employment' tab. 

Self-Assign Punch IDs:

1. If you prefer to assign a number yourself, you can do this from an Employee's profile. To update this, go to the 'More' menu > Employees > select an Employee to edit > Employment.

2. Enter their Punch ID # in the 'Punch ID' field and click 'Save.'

⚠️You can have up to 12-digits for an Employee’s punch ID, but try to keep it between 4-6 digits. 
❗️Within your account, multiple users cannot have the same punch ID. This includes inactive employees

Emailing Punch IDs to Staff

⚠️ Only Admins will have access to this function. 

Once you are ready to email everyone their own punch IDs, click on the Tools drop-down menu on the Employees page and select 'Email Employees their punch IDs.'

All of your Employees will then be emailed their individual punch IDs. 

⚠️If you have already used this function before, going forward it will only send a notification to any Employees and Managers who have not yet received an email containing their punch ID.

If an Employee forgets their own Punch ID

If an Employee has been assigned a punch ID but can't remember it, they can find their punch ID in the mobile app by selecting the 7shifts icon > selecting their profile picture in the top left corner > Edit profile. Their punch ID will appear for them there.

⚠️The punch ID field will be greyed out as Employees cannot edit this information from their end. 

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