Getting Started with 7punches

7punches is a time clocking app that integrates seamlessly with 7shifts. This allows you to manage Employee scheduling as well as time and attendance all in one place. You then have the ability to export Reports for payroll or send this information directly to your payroll provider through one of our available Payroll Integrations and Exports.

With 7punches, your Employees can clock in and out from an iPad, tablet, or mobile phone terminal. There is also an option to pull up the punch pad on a computer.

⚠️The 7punches feature is available on the Appetizer plan and above.
SKIP AHEAD TO:
Enabling 7punches
Approved vs. Unapproved Time Punches
Editing Punches
More 7punches Tools


Here's how to get started

1. Log in to your 7shifts account as the Administrator and head over to your profile picture > Add-ons.

2. Click on the '7punches' add-on option.

3. Click on the 'Enable 7punches' option. 

4. Next, select 'Go to 7puches.'

5. Click on 'Start Time Clocking.'

6. You will be prompted to enter the end date of your last payroll and your payroll frequency. Select the box 'On 7punches.'

⚠️You can either auto-assign punch IDs or self-assign each Employee a punch ID on your own. Click here to learn more.
⚠️If you are using your POS for Time Clocking, click here for details on syncing your POS punches.

7. Click on 'Next' to continue. After doing so, your first payroll period will be generated.

Going forward, when you click on a payroll period, you’ll be able to see which Employees have clocked in and at what time, all in real-time.

8. Next, configure your Time Clocking settings by heading to the 'Settings' tab. Here you can check the boxes for the features you want to use when it comes to when and how employees will be able to punch in.

⚠️Only Admins can access the 7punches settings.

The 'General settings' will apply if you are using 7punches or a third-party POS integration that supports certain Actual Labor features:

The '7punches settings' will only apply if you are using 7punches for time clocking:

Learn more about some of these settings by clicking here.

9. Be sure to click 'Save' at the bottom of the page when you're done.

10. Finally, you will need to download the 7punches app for iOS or Android on your tablet / mobile device that will be used for punching-in:

Click here to learn more about setting up the 7punches punch pad.

After you've set up the punch pad / terminal for your staff, here's a quick look at how employees will punch in:

⚠️To help reduce the risk in using shared devices, 7punches users can now allow their employees to access the punch pad from their personal devices.

Click here to learn more.


Approved vs. Unapproved Time Punches 

By default, a time punch is marked as unapproved if the Employee clocked in before their shift start time, clocked out later than their scheduled end time, or was Auto-punched out. You will also see a tag for any Advanced Labor Exceptions in the punch.

Punches requiring approval will be labeled in red. Click the 'Pencil' icon to edit the punch or simply click on 'Approve' to allow it, but not make any changes to the punch.  

Punches can automatically be approved by setting up your Auto-approval Period within the 7punches settings. The Auto-approval Period is the minutes before / after a shift starts that an Employee can clock in and the minutes before / after a shift ends that an employee can clock out. If the Employee's punches fall within these bounds, the punch will be automatically approved.

Example: With a 5 minute Auto-approval period, an Employee scheduled for a 10 am - 5 pm shift and punches in anytime between 9:55 am - 10 am, will have their punch auto-approved.

⚠️Please note that even if the employee clocks in within your Auto-approval Period, the punch may be unapproved for other reasons, such as when:
  • A labor exception has occurred
  • An enforced-break was not taken or not taken for the correct duration
  • The Employee was Auto punched-out


Editing Punches

⚠️Managers / Assistant Managers will need the manager permission 'Can manage time punches' enabled in order to update Employees' punches.
To edit punch data:

1. Click the Time Clocking tab at the top of the screen, then select the appropriate Pay Period.

2. Find the Employee's punch and click on the 'Pencil' icon beside it.

⚠️For multi-Location users, you can also choose to sort viewing punches by Location.

3. The punch edit screen will allow you to edit the punch, add or modify breaks, and will show you the timeline of all events within the punch.

  • For accounts that have enabled 'Declare Tips,' you will also have the option to add / edit tips.
  • You will see a tag for any Advanced Labor Exceptions if you have enabled Advanced Labor Compliance.

⚠️To view the history of modifications that have been made to Employee punches, check out the Punch Audit Report.

4. Be sure to click 'Save' after making any changes.


More Tools with 7punches

Once you've completed your 7punches set up and employees are regularly clocking in using their punch IDs, you'll want to learn more about Closing their Timesheets and Pay periods here
Discover more helpful tools here that are available to you through 7punches.
Find out more information below about Advanced Labor Compliance (if applicable for your region) :

California Labor Compliance

New York Labor Compliance

Philadelphia Labor Compliance

District of Columbia Labor Compliance

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