Sync Tips to Payroll

Accounts using supported POS integrations will be able to send their tip data to 7shifts. From there, this information can be included with your time clocking data when processing payroll via select Payroll Integrations and Exports

SKIP AHEAD TO:
Enabling the Tip Sync setting
Including Tip Pooling data
⚠️This feature is only available on The Works plan or higher. 

⚠️This feature is available to accounts with POS integration that supports credit card tips. This is supported by the following POS systems:
Aloha POS
Brink POS
Dinerware POS
Micros 3700 POS
Micros Simphony II POS
POSitouch POS - Omnivore
POSitouch POS - Shift4
Qu POS
Revel POS
Squirrel POS
Silverware POS
Toast POS
TouchBistro POS

⚠️This feature is only available when using any of the following Payroll Integrations or Exports:
ADP Run Integration
Gusto Payroll Integration
Paychex Export
Ultipro Export


Enabling the Tip Sync setting

⚠️To sync Tips to Payroll, you will first need to:

1. Have Actual Labor turned on in your POS integration settings.

2. Have a supported Payroll Integration or Export enabled.

3. Map your Roles and Employees. (The following POS integrations will be exempt from Role mapping: Squirrel and TouchBistro).

1. As an Admin, head over to the 'More' menu > Integrations > My Integrations and click on your Payroll provider, which should have been activated already.

2. Then, click on 'Settings.'

3. Under the 'Tip Export' tab, click on the slider button to enable 'Paid Tips' and / or 'Tips to be Paid' to determine how you'd like to bring in your tips data into 7shifts.

4. Paid Tips - are the tips that have already been paid to your employees, but need to be tracked for tax purposes. If selecting the 'Paid Tips' toggle, choose the tip sources from your POS that you want to include in the dropdown shown below.

These will be the tips that have already been paid to employees, prior to processing payroll ( example: cash tips). This information can be used in order to deduct taxes. Each selection will be added together and displayed when processing payroll.

⚠️Tip sources will vary by POS.

5. Tips to be paid through payroll - are the tips that are still owed to your employees. If selecting the 'Tips to be paid through your payroll' toggle, choose whether you want to include or deduct certain tip sources.

These will be the tips that are still owed to employees and are going to be paid through payroll. Each selection will be added together and displayed when processing payroll.

Next, select which tip sources you want to be included, and which ones you wish to deduct.

6. Click 'Save' when finished.

Once enabled, 7shifts will pull in the tip data from your POS. This information will be included when processing payroll if you are using a supported Payroll Integration or within a new column in your CSV if using a supported Payroll Export.


Including Tip Pooling data

If using the Tip Pooling feature, the tips being calculated and redistributed can be included when processing your tip data to payroll. There are two options for how you can have this Information processed with your payroll data.

Option 1: To Include Employees' tips earned from Tip Pooling:

Under the 'Tips to be paid through your payroll' setting, select the 'Tips Out' option if you wish to include these tips with other tip categories that will need to be paid out to employees through your payroll system.

Option 2. To Exclude Employees' tips earned from Tip Pooling:

Under the 'Paid Tips' setting, select the 'Tips Out' option if you wish to not include these types of tips. This will be selected in cases where the tips earned via tip pooling DO NOT need to be paid out to employees through your payroll system but still need to be tracked for tax purposes.

⚠️After you've made your selection between these two options  be sure to click 'Save.'

Once enabled, 7shifts will include/exclude your Tip Pooling data when processing payroll if you are using a supported Payroll Integration or within a new column in your CSV if using a supported Payroll Export.

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