Shift Flags - Track Sick Time, No Shows, and Lates
Shift Flags allow you to track when employees call in sick, miss their shift, or are late for their shift.
First, go to the schedule and click on the shift the employee has missed. You'll see a flag at the bottom left of the shift window. Click on it to select whether the employee was Sick, Late, or No-Show.
Once you flag the shift, click 'Save' and the shift will change color depending on what you selected.
Here's the before and after for a shift marked as sick:
You can then generate an attendance report to see an employee's overall attendance rating. To do this, go to Reports > Attendance.
Select the date range and you'll get a report similar to this:
Scheduled: # of shifts scheduled
Sick: # of shifts the employee missed due to being sick
No Show: # of shifts the employee didn't show up for
Attendance: % of scheduled shifts the employee worked
Auto-populated Shift Flags from Punches
You can choose to have Shift Flags for Late and No-Show populate automatically based on employee punches.
To enable Auto-Shift flags:
1. Hover over the 7shifts logo in the top right corner and select Add-Ons
2. Click on Time Clocking Settings
3. Check off 'Auto Shift Flagging' and set your 'Late Tolerance'
Late tolerance - You can set your own grace period that will determine when a punch is considered 'Late'.
No-Show parameters - A shift will be auto-flagged as 'No-Show' if there is no punch-in within the scheduled shift time.
Removing auto-populated shift flags - If you want to change the shift flag that was automatically applied - if the employee forgot to punch in, or was sick - go to the Schedules page and click on the shift. In the bottom left corner, click on the flag and select the correct one:
Where Do Auto-Shift Flags Show up?
When a shift is flagged, either manually or from the punch, they will populate on the Schedules page, the Worked Hours & Wages report, on the Time Clocking page, and the Attendance report.