Toast Payroll Export

If you are using 7punches for time-clocking, or have a POS integration that includes labor, you can now export your worked hours in a Toast Payroll ready format.

This feature is only available on the Works plan or higher.

Activate Toast Payroll Export

To enable the export, you'll need to do the following:

1. Hover over the 'More' menu > Integrations > then click on 'Add Integration'

2.  Scroll down to Payroll Export, select Toast Payroll, and click 'Add'

3. Click on Toast Payroll and click 'Settings'

You will be prompted to set your earnings codes for Regular, Overtime, Double Overtime, and Holiday hours. 

4. Choose whether to split hours by role. 

If this setting is enabled, Employee hours will be split into separate columns in the spreadsheet, but will not be associated with a wage code (this can be manually added once uploaded to Toast Payroll).

Click on 'Edit Employee IDs' to navigate to the mapping page. You will need to complete the employee mapping before setup is finalized


Prepare your Export File

Before you can run the Toast Payroll export, you'll need to ensure that you've properly approved all punches and closed your timesheet.

1. Click the Time Clocking tab at the top of the screen, then select the appropriate Pay Period.

2. From there, review and 'Approve' or 'Modify' any unapproved punches, or choose to 'Approve All.'

3. For multi-Location users, you can also choose to sort by Location and approve punches by Location.


Export your Timesheets for Toast Payroll

Once you've approved all punches, you're ready to close the Timesheet.

1. For multi-Location users, you can now close Timesheets on a Location basis. However, the Toast Payroll export will pull punches from all locations, regardless of if Timesheet is closed. 

2. To close the Timesheet, select 'Close Timesheet' in the top right corner. 

3. You can now export the Timesheet by selecting 'Export' then 'Toast Payroll'.

4. You can now import your payroll data to Toast Payroll.

The columns included in the Toast Payroll export are:

EE#
EARNING
AMOUNT
Contact your Toast Payroll representative if you have questions about this step.
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