Toast Payroll Export

If you are using 7punches for time-clocking, or have a POS integration that includes labor, you can export your worked hours in a Toast Payroll ready format.

⚠️This feature is only available on the Works plan or higher.
⚠️To access the export you must be using 7punches or have a POS integration that includes labor data.

Activating the Toast Payroll Export

To enable the export, you'll need to do the following:

1. Hover over the 'More' menu > Integrations > click on 'Add Integration.'

2. Search and select Toast Payroll, then click 'Connect.'

3. Once you have added your integration into your account, you will need to enable and customize some of the individual features of the integration.

To find these settings, hover over the  'More' menu > Integrations.

4. My Integrations > Toast Payroll and click on 'Settings.'

5. Enter your additional Custom Export Codes, if applicable.

6. Choose whether to 'Split Hours by Role' under the 'Payroll Mapping' tab. 

⚠️ If this setting is enabled, Employee hours will be split into separate columns in the spreadsheet, but will not be associated with your payroll provider’s departments, pay codes, or wage codes. (However, this can be manually added to the spreadsheet before uploading to the payroll program.)

For more information please reach out to support at support@7shifts.com.

7. Map your Employees between 7shifts and Toast Payroll by updating their Employee ID’s or 'File Numbers'. This required in order to match your Employees in 7shifts to their Toast Payroll ID numbers and have those included in the CSV.

To get started, click on 'Edit employee IDs.'

Enter the Employee's File Number next to their name.

Be sure to hit 'Save' at the bottom of the page when you're done.


Preparing your Export File

Before you can run the Toast Payroll export, you'll need to ensure that you've properly approved all punches and closed your timesheet.

1. Click the 'Time Clocking' tab at the top of the screen, then select the appropriate Pay Period.

2. From there, review and 'Approve' or 'Modify' any unapproved punches, or choose to 'Approve All.'

3. For multi-Location users, you can also choose to sort by Location and approve punches by Location.

4. Once you've approved all punches, you're ready to close the Timesheet.

To close it, select 'Close Timesheet' in the top right corner. 

⚠️For multi-Location users, you can close Timesheets on a Location basis. However, the Toast Payroll export will pull punches from all locations, regardless of if the Timesheet is closed.

3. With the Timesheet closed, You can export it by selecting 'Export' then 'Toast Payroll.'

4. You can then import your payroll data to Toast Payroll.

The columns included in the Toast Payroll export are:

EE#
EARNING
AMOUNT
⚠️Contact your Toast Payroll representative if you have questions about this step.

Still need help? Contact Us Contact Us