Toast Payroll Export

If you are using 7punches for time-clocking, or have a POS integration that includes labor, you can now export your worked hours in a Toast Payroll ready format.

This feature is only available on the Works plan or higher.

Activate Toast Payroll Export

To enable the export, you'll need to do the following:

1. Hover over the 'More' menu > Integrations > click on 'Add Integration'

2. Select Toast Payroll and click 'Connect'.

3. Once you have added your integration into your account, you will need to enable and customize some of the individual features of the integration. To find these settings:

Hover over the  'More' menu > Integrations

4. My Integrations > Toast Payroll > Settings:

5. Enter your additional Custom Export Codes, if applicable.

6. Choose whether to 'Split Hours by Role'. 

If this setting is enabled, Employee hours will be split into separate columns in the spreadsheet, but will not be associated with a wage code (this can be manually added to the spreadsheet before uploading to the payroll program).

7. Map your Employees between 7shifts and Toast Payroll by updating their Employee ID’s or 'File Numbers'. 

This required in order to match your Employees in 7shifts to their Toast Payroll ID numbers and have those included in the CSV.

Be sure to hit 'Save' at the bottom of the page when you're done.


Prepare your Export File

Before you can run the Toast Payroll export, you'll need to ensure that you've properly approved all punches and closed your timesheet.

1. Click the Time Clocking tab at the top of the screen, then select the appropriate Pay Period.

2. From there, review and 'Approve' or 'Modify' any unapproved punches, or choose to 'Approve All.'

3. For multi-Location users, you can also choose to sort by Location and approve punches by Location.


Export your Timesheets for Toast Payroll

Once you've approved all punches, you're ready to close the Timesheet.

1. For multi-Location users, you can now close Timesheets on a Location basis. However, the Toast Payroll export will pull punches from all locations, regardless of if Timesheet is closed. 

2. To close the Timesheet, select 'Close Timesheet' in the top right corner. 

3. You can now export the Timesheet by selecting 'Export' then 'Toast Payroll'.

4. You can now import your payroll data to Toast Payroll.

The columns included in the Toast Payroll export are:

EE#
EARNING
AMOUNT
Contact your Toast Payroll representative if you have questions about this step.

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