ADP Workforce Now Payroll Integration
If you are using 7punches for time-clocking, or have a POS integration that includes labor, you can now export your worked hours directly to ADP Workforce Now.
For more information please contact support at firstname.lastname@example.org.
This feature is available on the Works plan or higher.
🇨🇦 This feature is not currently available with ADP Canada.
ADP Workforce Now Integration:
To enable the integration, you'll need to do the following:
Hover over the 'More' menu > Integrations then click on 'Add Integration'.
Scroll down and select 'ADP Workforce Now Integration' before clicking 'Add'.
Click the 'Connect to ADP Workforce Now' button.
You will be taken to the ADP website where you will need to log in.
Click 'Choose an edition to purchase'.
Next, select the ADP Workforce Now Connector App, select how many locations, and follow the prompts provided.
You will be taken through the billing details and confirming your order.
Next, to connect back to 7shifts, go to My Apps and then click the 7shifts app icon.
You will then sign into your 7shifts account and be prompted to complete the setup:
Click on ADP Workforce Now > Settings:
Select your Payroll Group Code and the Location(s) to integrate > click 'Activate'.
Note: You will only be able to add as many locations as you have purchased in ADP.
Once connected, you will need to Map your Roles & Employees
Click on 'Map Employees'
Within the in mapping page, you can:
- Map Roles
- Map Employees
- Filter by (outlined in blue):
- Mapped, Unmapped, or Ignored, All
- Sorting (outlined in green)
7shifts will automatically map any Roles that already exist between 7shifts and ADP Workforce Now. You'll find those under the 'Mapped' heading. Any Roles that cannot be automatically matched will be under the 'Unmapped' or 'Ignored' tab.
Match any Roles from your POS that are used for punching in, to their 7shifts Role. If the Role is not used, move it to the 'Ignored' section. If you choose to set as 'Ignored,' data will not sync between the integration and 7shifts.
7shifts will automatically map any Employees that already exist between your POS and 7shifts. You'll find those under the 'Mapped' heading.
Any Employees that cannot be automatically matched will be under the 'Unmapped' or 'Ignored' tab.
If Employees are not yet entered into 7shifts, you will also have the option to 'Add to 7shifts' directly from the Mapping Page.
- Match: Simply find the corresponding employee in the list.
- Ignore: You'll want to Ignore if the employee will never need to clock in/out (i.e. Salaried employees)
- Create: This will add the employee to 7shifts, allowing you to start scheduling them.
Prepare your Export File
Before you can run the ADP Workforce Now payroll export you'll need to ensure that you've properly approved all punches and closed your timesheet.
1. Click the Time Clocking tab at the top of the screen, then select the appropriate Pay Period.
2. From there, review and 'Approve' or 'Edit' punches, or choose to 'Approve All.'
3. Export your Timesheets to ADP Workforce Now
Once you've approved all punches, you're ready to close the Timesheet.
To close the Timesheet, select 'Close Timesheet' in the top right corner.
Once the Timesheet is closed, you can send it to ADP Workforce Now by clicking Export > ADP Workforce Now:
Confirm the export:
If you see the following error message, you have not completed your mapping. Please see the Mapping Instructions.