Quickbooks Online Payroll Integration

Send regular hours, OT hours, and double OT hours to QuickBooks.

To use the integration you must be using 7punches or a POS integration that includes labor, and Quickbooks Online.

This feature is only available on the Works plan or higher.

🇨🇦 Full functionality is not available for clients using Quickbooks Online in Canada. For Canadian clients, all hours will send as regular hours, as overtime hours (OT) is not supported.

QuickBooks Payroll Integration:

To enable the integration, you'll need to do the following:

1. Hover over the  'More' menu  > Integrations > then click on 'Add Integration'

  2.  Scroll down and select Quickbooks from the list of available integrations
  3.  Click 'Log in to QuickBooks'

4.  You will be taken to QuickBooks to login and authorize connection to 7shifts.

5.  Click 'Connect' and you will be redirected back to 7shifts. 6.  Finally, click on the QuickBooks integration and click 'Settings.  If you have multiple locations in 7shifts, and they don't all use Quickbooks you can select the ones you want to connect.

Your QuickBooks account is now successfully connected, but before you can start running payroll you'll need to Map your Employees.

Click on the 'Payroll Mapping' tab then 'Map Employees':

Mapping Employees

Once connected you will need to Map your Employees

Hover over the  'More' menu  > Integrations > Mapping 

  • For unmatched Employees, you can either find a match or choose to 'ignore' them if you won't need to sync timesheets for that Employee.
  • Please review all matched Employees before clicking 'Save'.
  • Remember each time you add a new employee to 7shifts or Quickbooks, you'll need to ensure that they are properly mapped.

Prepare your Data for transfer to QuickBooks:

Before you can send data to Quickbooks, you'll need to ensure that you've properly approved all punches and closed your timesheet.

1. Click the 'clock' icon at the top of the screen, then select the appropriate Pay Period.

2. From there, review and 'Approve' or 'Modify' any and all punches, or choose to 'Approve All'.

Export your Timesheets to QuickBooks

Once you've approved all punches, you're ready to close the Timesheet.

To close the Timesheet, select 'Close Timesheet' in the top right corner. 

Once the Timesheet is closed you can send it to QuickBooks by clicking  Export > QuickBooks

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