Quickbooks Payroll Export

Send regular hours, OT hours, and double OT hours to QuickBooks.

This feature is currently in Beta, if you would like to be a part of this phase please reach out to support@7shifts.com
To access the export you must be using 7punches
This feature is only available on the Works or higher plans.

QuickBooks Payroll Export:

To enable the integration, you'll need to do the following:
1. Head to Company Settings > Add-ons > Third Party, then click on 'Add Integration'.

2.  Scroll down and select Quickbooks from the list of available integrations.

3.  Click 'Log in to QuickBooks'

4.  You will be taken to QuickBooks to login and authorize connection to 7shifts.


5.  Click 'Connect' and you will be redirected back to 7shifts. 6.  Finally, click on the QuickBooks integration and click 'Activate'.  If you have multiple locations in 7shifts, and they don't all use Quickbooks you can select the ones you want to connect.
You're QuickBooks account is now successfully connected, but before you can start running payroll you'll need to Map your Employees.


Mapping Employees

Once connected you will need to Map your Employees

Head to  Company Settings > Add-ons > Third Party > Quickbooks > Map Employees

  • 7shifts will automatically map any Employees with matching names in Quickbooks and 7shifts. You'll find those under the 'Matched' heading. 
  • For unmatched employees, you can either find a match or choose to ignore them if you won't need to sync timesheets for that employee.
  • Please review all matched employees before clicking 'Save'.
  • Remember each time you add a new employee to 7shifts or Quickbooks you'll need to ensure that they are properly mapped.

Prepare your Export File

Before you can run the payroll export you'll need to ensure that you've properly approved all punches and closed your timesheet.

1. Click the 'clock' icon at the top of the screen, then select the appropriate Pay Period.

2. From there, review and 'Approve' or 'Modify' any and all punches, or choose to 'Approve All'.


Export your Timesheets to QuickBooks

Once you've approved all punches, you're ready to close the Timesheet.

To close the Timesheet, select 'Close Timesheet' in the top right corner. 

Once the Timesheet is closed you can send it to QuickBooks by clicking  Export > QuickBooks

Did this answer your question? Thanks for the feedback There was a problem submitting your feedback. Please try again later.

Still need help? Contact Us Contact Us