Accurate sales and labor data tracking is now at your fingertips with the Brink POS integration!
With this integration:
- 7shifts can pull in your actual sales data from your POS and further use this data to create sales projections with 95% accuracy.
- 7shifts can pull in your actual labor data allowing you to compare your scheduled and actual labor to see how well you're hitting your labor targets.
- 7shifts can send your scheduled shifts to your POS ensuring employees can only clock in with a scheduled shift.
Adding the Integration
To obtain this token you will need to reach out to your Brink rep or firstname.lastname@example.org. Please use the email template shown below.
<<Your Name>> – Location Token Request for 7shifts
Brink Tech Support,
Please escalate this request directly to Level 3. I’m requesting an API Url & Location Tokens for the following stores be sent to <<your email address>>.
<<List your Stores Here>>
When you have your API Url & location token:
Select your Location and input the API Url & location key
Real-Time Sales & Forecasting
You can link your Brink POS with 7shifts to provide accurate sales forecasting when building schedules. This allows for more accurate scheduling if you're wanting to stay on budget and within your labor target percentage. 7shifts will also show you in real-time what your actual sales are and alert you when you're making shift changes on the schedule.
Upon activation it may take a few hours to begin displaying your sales data. Once it's done, your Schedules page will look like this:
The Actual Sales row will initially be empty until sales start rolling in. Once the sales numbers have been pulled in to 7shifts, they will be shown appropriately under the specific day.
Now when you go to build schedules for future weeks, 7shifts will automatically look at past historical sales and insert sales projections for you.
We integrate with Brink actual labor, this means that your actual labor costs will be pulled into 7shifts. Once enabled, your actual labor costs will be displayed on the Dashboard allowing you to compare Sales vs. Labor.
To enable Brink Actual Labor:
Hover over your profile picture > Company Settings > Add-ons > Third Party > 'Brink POS'.
Click 'Settings' beside the Location(s) that you want to enable.
Click 'Map Roles and Employees' to map your Roles and Employees between your POS and 7shifts.
First, you'll want to map your specific Roles between your POS and 7shifts to easily assign Roles when adding new employees from your POS.
7shifts will automatically map any Roles that already exist between your POS and 7shifts. You'll find those under the 'Matched' heading. You'll simply need to click 'Save' to complete the mapping.
If 7shifts was not able to auto map the specific Roles, you'll need to either create the Role within 7shifts or your POS, or map it to another existing Role.
Next, click the 'Employees' tab to review the employee mapping.
7shifts will automatically map any Employees that already exist between your POS and 7shifts. You'll find those under the 'Matched' heading. You'll simply need to click 'Save' to complete the mapping for those.
For unmatched employees, you can either match up, ignore, or create the employee.
Adding employees after integration is enabled:
Moving forward, you can add your new employees to your POS or 7shifts. If there are any new employees needing to be matched, you will see a banner at the top of your screen notifying you to take action.
Match: Simply find the corresponding employee in the list.
Ignore: You'll want to ignore if the employee will never need to clock in/out (i.e. Salaried employees)
Create: This will add the employee to 7shifts, allowing you to start scheduling them.
To enable (after mapping is complete):
Toggle on the slider button next Actual Labor at the bottom right corner
Enforce Schedule (Punch Enforcement)
You can now ensure that your staff clocks into Brink only when they're scheduled to work. In turn, this allows you to control and reduce labor costs.
Here's how it works: Shifts are automatically synced to your Brink POS. Staff clock in/out on the POS. Your POS will then validate whether or not that employee is scheduled to work and can clock in. If they are scheduled to work, they will be allowed to clock in. If the employee isn't scheduled to work at that time, a manager will need to override in order to allow them to clock in.
How to get started
- First, you'll need to map your roles and map your employees
- Then, hover over your Profile Icon > Company Settings > Add-ons > Third Party and click on pencil by 'Brink POS'
- Next you will need to enable the 'Enforce Schedule' by clicking the toggle on the right
Once you've set this up within 7shifts, you'll need to make some changes within your Brink POS web terminal:
Head to Editor > Options > Labor > Scheduling
Check 'Use schedule' to enable the punch enforcement
You can then customize the following options:
- Enforcement for clock in
- Enforcement for clock out
- Grace Periods