Knowledge base | 7shifts

Adding Employees

Before adding employees, make sure that you have set up your Account Structure, here.

Adding many employees at once

If you have many employees, the quickest way to add them to 7shifts is to import them using our handy importer spreadsheet. ​The instructions on how to import are listed under Manage > Employees > Import.



Once you import the spreadsheet, your employees are populated into 7shifts and you have the option to invite employees at that time.

Adding employees one by one

You can also add employees one by one by clicking on the green +Add button. Key pieces of information to enter in the employee profile include:

  • ​First and last name
  • Email address (NOTE: All staff require an email address to log into 7shifts)
  • Mobile number (for SMS and push notifications)
  • Assign Employees to their designated Locations/Departments/Roles

If an employee is a manager or assistant manager, select 'Manager' or 'Assistant Manager' from the "User type" drop-down menu and a list of permissions will appear. You can customize which permissions you want them to have. Click here to learn more about manager permissions. 

Text and email notifications

Employees will be able to customize their notification preferences in their own account.  For example, if they don’t want to receive text messages, they can edit notifications so that they only get emails.